Microsoft Word Shortcut keys 2016

To do this	Press
Go to “Tell me what you want to do”	Alt+Q
Open	Ctrl+O
Save	Ctrl+S
Close	Ctrl+W
Cut	Ctrl+X
Copy	Ctrl+C
Paste	Ctrl+V
Select all	Ctrl+A
Bold	Ctrl+B
Italic	Ctrl+I
Underline	Ctrl+U
Decrease font size 1 point	Ctrl+[
Increase font size 1 point	Ctrl+]
Center text	Ctrl+E
Left align text	Ctrl+L
Right align text	Ctrl+R
Cancel	Esc
Undo	Ctrl+Z
Re-do	Ctrl+Y
Zoom	Alt+W, Q, then tab in Zoom dialog box to the value you want.

To do this	Press
To use Backstage view, open the File page.	Alt+F
To use themes, colors, and effects, such as page borders, open the Design tab.	Alt+G
To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.	Alt+H
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .	Alt+M
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.	Alt+N
To work with page margins, page orientation, indentation, and spacing, open Layout tab.	Alt+P
To type a search term for Help content, open “Tell me” box on ribbon.	Alt+Q, then enter the search term

Create, view, and save documents

To do this	Press
Create a new document.	Ctrl+N
Open a document.	Ctrl+O
Close a document.	Ctrl+W
Split the document window.	Alt+Ctrl+S
Remove the document window split.	Alt+Shift+C or Alt+Ctrl+S
Save a document.	Ctrl+S

Work with web content and hyperlinks

To do this	Press
Insert a hyperlink.	Ctrl+K
Go back one page.	Alt+Left Arrow
Go forward one page.	Alt+Right Arrow
Refresh.	F9

Print and preview documents

To do this	Press
Print a document.	Ctrl+P
Switch to print preview.	Alt+Ctrl+I
Move around the preview page when zoomed in.	Arrow keys
Move by one preview page when zoomed out.	Page Up or Page Down
Move to the first preview page when zoomed out.	Ctrl+Home
Move to the last preview page when zoomed out.	Ctrl+End

Check spelling and review changes in a document

To do this	Press
Insert a comment (in the Revision task pane).	Alt+R, C
Turn change tracking on or off.	Ctrl+Shift+E
Close the Reviewing Pane if it is open.	Alt+Shift+C
Select Review tab on ribbon.	Alt+R, then Down Arrow to move to commands on this tab.
Select Spelling & Grammar	Alt+R, S

Find, replace, and go to specific items in the document

To do this	Press
Open the search box in the Navigation task pane.	Ctrl+F
Replace text, specific formatting, and special items.	Ctrl+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	Ctrl+G
Switch between the last four places that you have edited.	Alt+Ctrl+Z

Move around in a document using the keyboard

To move	Press
One character to the left	Left Arrow
One character to the right	Right Arrow
One word to the left	Ctrl+Left Arrow
One word to the right	Ctrl+Right Arrow
One paragraph up	Ctrl+Up Arrow
One paragraph down	Ctrl+Down Arrow
One cell to the left (in a table)	Shift+Tab
One cell to the right (in a table)	Tab
Up one line	Up Arrow
Down one line	Down Arrow
To the end of a line	End
To the beginning of a line	Home
To the top of the window	Alt+Ctrl+Page Up
To the end of the window	Alt+Ctrl+Page Down
Up one screen (scrolling)	Page Up
Down one screen (scrolling)	Page Down
To the top of the next page	Ctrl+Page Down
To the top of the previous page	Ctrl+Page Up
To the end of a document	Ctrl+End
To the beginning of a document	Ctrl+Home
To a previous revision	Shift+F5
After opening a document, to the location you were working in when the document was last closed	Shift+F5

Insert or mark Table of Contents, footnotes, and citations

To do this	Press
Mark a table of contents entry.	Alt+Shift+O
Mark a table of authorities entry (citation).	Alt+Shift+I
Mark an index entry.	Alt+Shift+X
Insert a footnote.	Alt+Ctrl+F
Insert an endnote.	Alt+Ctrl+D
Go to next footnote (in Word 2016).	Alt+Shift+>
Go to previous footnote (in Word 2016).	Alt+Shift+<
Go to “Tell me what you want to do” and Smart Lookup (in Word 2016).	Alt+Q

Work with documents in different views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow navigation to move to the next page.

Switch to another view of the document

To do this	Press
Switch to Read Mode view	Alt+W, F
Switch to Print Layout view.	Alt+Ctrl+P
Switch to Outline view.	Alt+Ctrl+O
Switch to Draft view.	Alt+Ctrl+N

Work with headings in Outline view

These shortcuts only apply if a document is in Outline view.

To do this	Press
Promote a paragraph.	Alt+Shift+Left Arrow
Demote a paragraph.	Alt+Shift+Right Arrow
Demote to body text.	Ctrl+Shift+N
Move selected paragraphs up.	Alt+Shift+Up Arrow
Move selected paragraphs down.	Alt+Shift+Down Arrow
Expand text under a heading.	Alt+Shift+Plus Sign
Collapse text under a heading.	Alt+Shift+Minus Sign
Expand or collapse all text or headings.	Alt+Shift+A
Hide or display character formatting.	The slash (/) key on the numeric keypad
Show the first line of text or all text.	Alt+Shift+L
Show all headings with the Heading 1 style.	Alt+Shift+1
Show all headings up to Heading n.	Alt+Shift+n
Insert a tab character.	Ctrl+Tab

Navigate in Read Mode view

To do this	Press
Go to beginning of document.	Home
Go to end of document.	End
Go to page n.	n (n is the page number you want to go to), Enter
Exit Read mode.	Esc

Extend a selection

To do this	Press
Turn extend mode on.	F8
Select the nearest character.	F8, and then press Left Arrow or Right Arrow
Increase the size of a selection.	F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	Shift+F8
Turn extend mode off.	Esc
Extend a selection one character to the right.	Shift+Right Arrow
Extend a selection one character to the left.	Shift+Left Arrow
Extend a selection to the end of a word.	Ctrl+Shift+Right Arrow
Extend a selection to the beginning of a word.	Ctrl+Shift+Left Arrow
Extend a selection to the end of a line.	Shift+End
Extend a selection to the beginning of a line.	Shift+Home
Extend a selection one line down.	Shift+Down Arrow
Extend a selection one line up.	Shift+Up Arrow
Extend a selection to the end of a paragraph.	Ctrl+Shift+Down Arrow
Extend a selection to the beginning of a paragraph.	Ctrl+Shift+Up Arrow
Extend a selection one screen down.	Shift+Page Down
Extend a selection one screen up.	Shift+Page Up
Extend a selection to the beginning of a document.	Ctrl+Shift+Home
Extend a selection to the end of a document.	Ctrl+Shift+End
Extend a selection to the end of a window.	Alt+Ctrl+Shift+Page Down
Extend a selection to include the entire document.	Ctrl+A
Select a vertical block of text.	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Extend a selection to a specific location in a document.	F8+arrow keys; press Esc to cancel selection mode

Delete text and graphics

To do this	Press
Delete one character to the left.	Backspace
Delete one word to the left.	Ctrl+Backspace
Delete one character to the right.	Delete
Delete one word to the right.	Ctrl+Delete
Cut selected text to the Office Clipboard.	Ctrl+X
Undo the last action.	Ctrl+Z
Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).	Ctrl+F3

Copy and move text and graphics

To do this	Press
Open the Office Clipboard	Press Alt+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard.	Ctrl+C
Cut selected text or graphics to the Office Clipboard.	Ctrl+X
Paste the most recent addition or pasted item from the Office Clipboard.	Ctrl+V
Move text or graphics once.	F2 (then move the cursor and press Enter)
Copy text or graphics once.	Shift+F2 (then move the cursor and press Enter)
When text or an object is selected, open the Create New Building Block dialog box.	Alt+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	Shift+F10
Cut to the Spike.	Ctrl+F3
Paste the Spike contents.	Ctrl+Shift+F3
Copy the header or footer used in the previous section of the document.	Alt+Shift+R

Select text and graphics in a table

To do this	Press
Select the next cell’s contents.	Tab
Select the preceding cell’s contents.	Shift+Tab
Extend a selection to adjacent cells.	Hold down Shift and press an arrow key repeatedly
Select a column.	Use the arrow keys to move to the column’s top or bottom cell, and then do one of the following:
Press Shift+Alt+Page Down to select the column from top to bottom.	Press Shift+Alt+Page Up to select the column from bottom to top.
Select an entire row	Use arrow keys to move to end of the row, either the first cell (leftmost) in the row or to the last cell (rightmost) in the row.
From the first cell in the row, press Shift+Alt+End to select the row from left to right.	From the last cell in the row, press Shift+Alt+Home to select the row from right to left.
Extend a selection (or block).	Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode
Select an entire table.	Alt+5 on the numeric keypad (with Num Lock off)

Move around in a table

To move	Press
To the next cell in a row	Tab
To the previous cell in a row	Shift+Tab
To the first cell in a row	Alt+Home
To the last cell in a row	Alt+End
To the first cell in a column	Alt+Page Up
To the last cell in a column	Alt+Page Down
To the previous row	Up Arrow
To the next row	Down Arrow
Row up	Alt+Shift+Up Arrow
Row down	Alt+Shift+Down Arrow

Format characters and paragraphs

To do this	Press
Open the Font dialog box to change the formatting of characters.	Ctrl+D
Change the case of letters.	Shift+F3
Format all letters as capitals.	Ctrl+Shift+A
Apply bold formatting.	Ctrl+B
Apply an underline.	Ctrl+U
Underline words but not spaces.	Ctrl+Shift+W
Double-underline text.	Ctrl+Shift+D
Apply hidden text formatting.	Ctrl+Shift+H
Apply italic formatting.	Ctrl+I
Format letters as small capitals.	Ctrl+Shift+K
Apply subscript formatting (automatic spacing).	Ctrl+Equal Sign
Apply superscript formatting (automatic spacing).	Ctrl+Shift+Plus Sign
Remove manual character formatting.	Ctrl+Spacebar
Change the selection to the Symbol font.	Ctrl+Shift+Q

Change or re-size the font

To do this	Press
Open the Font dialog box to change the font.	Ctrl+Shift+F
Increase the font size.	Ctrl+Shift+>
Decrease the font size.	Ctrl+Shift+<
Increase the font size by 1 point.	Ctrl+]
Decrease the font size by 1 point.	Ctrl+[

Copy formatting

To do this	Press
Copy formatting from text.	Ctrl+Shift+C
Apply copied formatting to text.	Ctrl+Shift+V

Change paragraph alignment

To do this	Press
Switch a paragraph between centered and left-aligned.	Ctrl+E
Switch a paragraph between justified and left-aligned.	Ctrl+J
Switch a paragraph between right-aligned and left-aligned.	Ctrl+R
Left align a paragraph.	Ctrl+L
Indent a paragraph from the left.	Ctrl+M
Remove a paragraph indent from the left.	Ctrl+Shift+M
Create a hanging indent.	Ctrl+T
Reduce a hanging indent.	Ctrl+Shift+T
Remove paragraph formatting.	Ctrl+Q

Set line spacing

To do this	Press
Single-space lines.	Ctrl+1
Double-space lines.	Ctrl+2
Set 1.5-line spacing.	Ctrl+5
Add or remove one line space preceding a paragraph.	Ctrl+0 (zero)

To do this	Press
Get Help or visit Office.com.	F1
Move text or graphics.	F2
Repeat the last action.	F4
Choose the Go To command (Home tab).	F5
Go to the next pane or frame.	F6
Choose the Spelling command (Review tab).	F7
Extend a selection.	F8
Update the selected fields.	F9
Show KeyTips.	F10
Go to the next field.	F11
Choose the Save As command.	F12

Function keys

Shift+Function keys

To do this	Press
Start context-sensitive Help or reveal formatting.	Shift+F1
Copy text.	Shift+F2
Change the case of letters.	Shift+F3
Repeat a Find or Go To action.	Shift+F4
Move to the last change.	Shift+F5
Go to the previous pane or frame (after pressing F6).	Shift+F6
Choose the Thesaurus command (Review tab, Proofing group).	Shift+F7
Reduce the size of a selection.	Shift+F8
Switch between a field code and its result.	Shift+F9
Display a shortcut menu.	Shift+F10
Go to the previous field.	Shift+F11
Choose the Save command.	Shift+F12

Ctrl+Function keys

To do this	Press
Expand or collapse the ribbon.	Ctrl+F1
Choose the Print Preview command.	Ctrl+F2
Cut to the Spike.	Ctrl+F3
Close the window.	Ctrl+F4
Go to the next window.	Ctrl+F6
Insert an empty field.	Ctrl+F9
Maximize the document window.	Ctrl+F10
Lock a field.	Ctrl+F11
Choose the Open command.	Ctrl+F12

Ctrl+Shift+Function keys

To do this	Press
Insert the contents of the Spike.	Ctrl+Shift+F3
Edit a bookmark.	Ctrl+Shift+F5
Go to the previous window.	Ctrl+Shift+F6
Update linked information in a Word source document.	Ctrl+Shift+F7
Extend a selection or block.	Ctrl+Shift+F8, and then press an arrow key
Unlink a field.	Ctrl+Shift+F9
Unlock a field.	Ctrl+Shift+F11
Choose the Print command.	Ctrl+Shift+F12

Alt+Function keys

To do this	Press
Go to the next field.	Alt+F1
Create a new Building Block.	Alt+F3
Exit Word.	Alt+F4
Restore the program window size.	Alt+F5
Move from an open dialog box back to the document, for dialog boxes that support this behavior.	Alt+F6
Find the next misspelling or grammatical error.	Alt+F7
Run a macro.	Alt+F8
Switch between all field codes and their results.	Alt+F9
Display the Selection task pane.	Alt+F10
Display Microsoft Visual Basic code.	Alt+F11

Alt+Shift+Function keys

To do this	Press
Go to the previous field.	Alt+Shift+F1
Choose the Save command.	Alt+Shift+F2
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	Alt+Shift+F9
Display a menu or message for an available action.	Alt+Shift+F10
Choose Table of Contents button in the Table of Contents container when the container is active.	Alt+Shift+F12

Ctrl+Alt+Function keys

To do this	Press
Display Microsoft System Information.	Ctrl+Alt+F1
Choose the Open command.	Ctrl+Alt+F2

Also Read : Microsoft Excel shortcut keys